Our City, Our Future

St. John’s is a progressive city with a strong connection to the past and a positive outlook on the future. As one of the oldest cities in North America we have a unique history, but we are also a growing city with the needs and opportunities of a modern urban population. The City of St. John’s is committed to recruiting world-class talent and expertise to join our City staff, more than 1200 strong, who provide a vast array of valued services to the residents of St. John’s and the metropolitan area. If you are an innovative thinker with a positive attitude and a commitment to quality, we want you to help us make St. John’s a city where people want to live and feel they belong.

The Opportunity

To provide administrative support to the Legal Department.

Accountabilities

• Provide administrative support to the Legal Department, including drafting correspondence, and maintenance of the departments physical and electronic filing and management systems
• Act as a resource for the department and other internal partners including coordinating workflow, administrative support, and ensuring work is completed in a timely and professional manner
• Assist lawyers in preparation for trials, settlement conferences, and mediations, by drafting and preparing various legal documents including Statements of Claim, Pleadings, List of Documents, Releases, etc.
• Conducting research, organizing, and analyzing information for the department and City leadership within the organization relating to the areas of insurance and civil litigation
• Providing general reception duties for the department

Description disclaimer

The successful applicant will be required to participate in all training programs applicable to this position and other related work. The above statements reflect the general duties considered necessary to describe the principal functions of the job identified and shall not be considered a detailed description of all work requirements that may be inherent in the job.

Qualifications

Education

• Certificate or Diploma from a recognized Paralegal, Legal, or Office Administration Program

Relevant Experience

• 1-3 year’s experience in a position of similar responsibilities and duties
• Experience using Legal Document Management Software
• Experience with insurance, civil litigation and municipal law matters
• Familiarity with legal terminology, legislation, and regulations related to insurance, civil litigation and municipal law
• Familiarity with court processes and forms and civil court proceedings

Specific Skills/Certifications

• Excellent interpersonal, leadership and communication skills, both verbal and written
• Demonstrated organizational and multi-tasking skills
• Word processing skills and ability to use basic software programs
• Ability to work independently, with minimum supervision and in a team setting
• In depth knowledge and understanding of legal terminology, legislation, and regulations related to insurance, civil litigation, and municipal law
• Proficiency in the use of Microsoft Office Suite

Other

• Current Royal Newfoundland Constabulary (RNC) Certificate of Conduct

Working Conditions

• This position will be required to work primarily in an indoor office environment. This means that there may be infrequent exposure to minor disagreeable weather conditions
• Frequently dealing with members of the public and program participants

Physical Requirements

• Normal physical effort is required day to day for movement around the workplace
• May be required to sit or walk occasionally for an extended period of time
• Occasional lifting and handling of equipment is required

Hours of Work

Mon-Fri, 9:00-4:30

We wish to express our appreciation to all applicants for their interest and effort in applying for this position. However, only candidates selected for interview will be contacted. The City of St. John’s does not accept applications in person, by email, fax or mail. Applications will be received up to 12:00 Midnight (Newfoundland Standard Time) on closing date.

This City of St. John’s is an equal opportunity employer and is committed to the
employment of a qualified workforce which reflects the community’s diversity.